The Do's and Don'ts of Inventory Management for Machine Job Shops

Inventory management is a crucial aspect of job shop operations. Effectively managing inventory can lead to improved operational efficiency, timely project completion, and increased customer satisfaction. By understanding these best practices, job shops can optimise their inventory processes and drive success in their operations.

Don't overstock materials. Do prioritise accurate demand forecasting.

Overstocking materials ties up capital, leads to storage issues, and increases the risk of obsolescence. Instead, prioritise accurate demand forecasting to determine the right amount of inventory needed for each project. By considering historical data, market insights, and project specifications, you can minimise the risk of under stocking or overstocking and ensure timely material availability.

Don't neglect demand variability. Do implement a JIT or JIC inventory management.

Job shop projects often have varying demand patterns. Neglecting demand variability can result in inaccurate inventory levels and project delays. Instead, consider implementing the Just-in-Time (JIT) or the Just-in-Case (JIC) inventory models.

JIT inventory management practices maintain inventory for immediate project needs and aid in the reduction of costs, increased flexibility, and optimises space utilisation.

JIC inventory management practices maintaining the materials needed in immediate projects, and then a bit more as a safety stock to mitigate risks, and its benefits are mitigating supply-chain disruptions, enhanced customer service, and building supply-chain resilience. Every shop is different, so evaluate your project types, past supply chain challenges and then find a balance between minimising costs and managing risks.

Don't neglect continuous improvement. Do optimise workflow and space utilisation.

Complacency in inventory management can hinder operational efficiency. Instead, actively seek opportunities for improvement. Optimise workflow processes within the job shop by analysing and streamlining production flows. Additionally, focus on space utilisation to maximise productivity and reduce lead times.

Don't overlook employee training. Do continually engage with and invest in your team.

Neglecting employee training can lead to inventory management errors. Instead, engage employees in inventory management practices and provide proper training. Employees who understand the importance of inventory management and their role in the process can contribute to better inventory accuracy, reduced errors, and improved overall operations. Establish strong relationships with reliable suppliers who can provide timely delivery of materials. Maintaining open lines of communication, negotiating favourable terms, and collaborating closely with suppliers will ensure a smooth supply chain and minimise disruptions.

Don't ignore data quality and analysis. Do utilise technology for inventory tracking and management.

Inaccurate data entry, incomplete records, or insufficient data analysis can lead to decision-making errors and hinder effective inventory management. Instead, ensure the accuracy and reliability of inventory data by establishing data validation processes. Additionally, leverage inventory management software, such as barcoding, RFID, integrated, inventory management modules, which improve tracking, accuracy, and visibility of inventory. These options enable efficient allocation, real-time monitoring, and streamlined inventory management processes.

Inventory management is an ever-changing field that demands ongoing attention and adaptability. For us here at ECI, our goal is to simplify your job shop's supply chain with our streamlined inventory management and control features. Whether you need to purchase for stock or specific jobs, our system is designed to simplify the process, eliminating the need for manual calculations. Experience the benefits of our automated purchasing feature, which optimises efficiency and frees up your valuable time.

If you’re interested in learning more, sign up for an M1 demo today.

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